Embry-Riddle’s policies and procedures, as defined in the Honor Code, are established to protect:
All Embry-Riddle students are responsible for knowing and adhering to University policies and procedures. As such, students and student organizations, will be held to the standards set forth by the Honor Code and expected to conduct themselves in a professional manner, both on and off campus.
For off-campus behavior, the University may implement the Honor Code hearing process if a student has allegedly violated an institutional policy and/or is charged by civil authorities. University disciplinary proceedings may be initiated separately from any civil or criminal action and can move forward before a civil or criminal case is decided.
If a student is facing suspension or dismissal or their health and safety are at risk, the University may choose to notify an emergency contact and/or parents/guardians. While students are considered legal adults, the University prefers to partner with families and guardians in guiding students to success in and out of the classroom. Students have control over who is identified as an emergency contact and who has auxiliary access to their personal information through Campus Solutions. Please see the Auxiliary Access: Student Records & Release of Information Policy (FERPA).
Violations of policies are reported through many methods, but any member of the campus community may officially report a violation of the Honor Code by contacting the Dean of Students Office, Campus Safety & Security, Housing & Residence Life, University Officials, or the Office of Title IX Compliance, as applicable.
The Honor Code hearing process is an educational, administrative process and applies preponderance of evidence, which indicates that it is more likely than not that an incident did, or did not, occur. The process does not apply the rules of evidence, the rules of civil or criminal procedure, or the standards of the legal system.
A Hearing Officer has the responsibility to receive and, where appropriate, investigate complaints arising out of a claim that the Honor Code may have been violated. After receiving a complaint, a determination may be made regarding filing charges.
As part of their rights and responsibilities, students accused of violating Embry-Riddle policies are entitled to a hearing before a student conduct hearing officer or conduct board, are considered not responsible until found responsible, and are entitled to the below rights and responsibilities. Students have the responsibility to respond to requests for meetings with officials investigating cases and at pre-hearing conferences as it is critical to the hearing process and ensures that students have all of their concerns addressed. Failure of students to respond to meeting requests may result in sanctions being levied without students exercising their right to have input considered.
For students who participate in a hearing, the following rights apply:
It is the student’s responsibility to check their email daily, including junk/clutter, to ensure proper notification. It is especially important for students to check email if they are involved in a hearing, whether a witness, victim, or alleged. Alleged students will be notified of the hearing outcome officially in writing via their Embry-Riddle email account.
Students should be aware that a solicited or unsolicited admission of responsibility of Honor Code or policy violation(s) may be used by hearing officers when considering disciplinary action. Any individual may be considered an agent of the University, including faculty, staff, campus safety officers, Resident Advisors, and/or student employees and agents are obligated to report information if it's shared with them.
Students will meet with a hearing officer to review the hearing process. The hearing officer will explain the charges against the student, review rights and responsibilities and the appeal process, and answer questions. At this time, students will be given the choice to waive their right to a hearing or request a hearing. Any student facing University suspension or dismissal is automatically assigned to an Honor Board.
If the student chooses to have a hearing, a written notice along with a hearing date and time will be sent to the student’s Embry-Riddle email address. If the student is not facing suspension or dismissal, they may waive their right to a hearing. By doing so they accept responsibility for all charges, and the pre-hearing conference hearing officer will offer to transition the pre-hearing conference into an administrative hearing or assign the administrative hearing to another hearing officer. The hearing officer will examine the information available and render a sanction(s). When students accept responsibility under the administrative hearing, they waive the right to appeal.
If a student fails to attend a scheduled hearing, a determination of responsibility may be made in their absence. Failure to appear may constitute accepting responsibility for all charges, and such an absence may not be considered grounds for an appeal. Once responsibility is established, appropriate sanction(s) will be assigned.
In all cases of student conduct, the Honor Code hearing process requires a lower standard of proof known as preponderance of evidence which indicates that it is more likely than not that the alleged student is responsible. We do not use technical rules of evidence.
The University is required to report student conduct to University-related representatives who are regulated by additional agencies, including Athletics, Flight Department (if flying on campus), Aviation Maintenance department, and ROTC.
Student conduct sanctions are an educational intervention imposed for violation(s) of the Honor Code and result from the hearing portion of the process. Examples of sanctions are provided in the list below and are not inclusive of all options. More than one sanction may be imposed for any single violation when deemed appropriate. Students are expected to comply with sanctions imposed through the student conduct process. Failure to complete sanctions may result in registration holds, fines, and/or additional sanctions or charges of the Failure to Comply.
Student conduct records and reports remain on file in the Dean of Students Office for a period of seven years from final case resolution. Records of suspended or dismissed students are maintained indefinitely.
Students have the right to appeal the determination of responsibility of an Honor Board, Administrative Hearing, and/or Student Court hearing within two (2) working days of receiving the verbal notification of the final outcome delivered by the chairperson. Appeals are granted for only two claims:
Appeals must be submitted in writing to the initiating officer and clearly indicate which claim is being made. In the event that new evidence is brought forward by either the accused, a victim, or other means, it will be investigated and validated or nullified as new evidence. The Student Conduct officer may reopen a case when new evidence is discovered.