Housing requests are evaluated on an individual basis with regard to the documentation provided and the impact of disability upon the student within the residential campus environment. Request for disability related housing needs should be received no later than the annual, published deadline for housing sign-up.

A 60-day notification to Disability Support Services (DSS) prior to check-in is mandatory if disability student requires:

  1. Personal attendant (student financially responsible for attendant)
  2. Service animal
  3. Installation of safety technology (i.e., visual fire alarm for the deaf, voice-activated evaluator, etc.)

Requests for private rooms, as an accommodation for disability, based solely on the desire for a quiet, distraction-free place to study are rarely granted.

Guidelines for Housing Accommodation Requests Due to Disability

Students may qualify for housing accommodations based on the functional limitations of the documented disability.

DSS, and Housing and Residence Life work collaboratively to provide appropriate accommodations for students who are eligible to live on campus. Housing and Residence Life staff assigns rooms based on availability.

  • Student must be accepted to Embry-Riddle Aeronautical University.
  • Student must have submitted their letter of intent to attend Embry-Riddle Aeronautical University.
  • Students must complete a housing application and pay a housing deposit during the contracting period for each semester that they intend to live on campus, as published by Housing and Residence Life.
  • Student accommodations will remain on file for as long as they live on campus.
  • Students do not need to reapply for an approved housing accommodation but must have a valid housing contract on file to receive housing accommodations through DSS.
  • Housing accommodations are only applicable for those terms in which a student has a complete housing contract.

The student’s room assignment may change from year to year. DSS has no influence on a specific room or residence hall assignment and cannot assist students with questions or concerns about a student’s room assignment or their housing contract. Contact the Housing and Residence Life office, as they can assist students with these matters.

Students must follow all contractual obligations established by Housing and Residence Life regardless of their disability.

Embry-Riddle University is unable to:

  • Prioritize the provision of a low-distraction living environment accommodation based solely on a diagnosis of ADHD or a learning disability.
  • Honor housing accommodation requests for a specific room assignment, residence hall assignment or roommate assignment.
  • Provide a dust, mold or allergen-free housing accommodation. We make every effort to maintain cleanliness throughout our residence halls. It is up to each student to maintain the cleanliness of their room.

To request a reasonable accommodation for housing, the student must:

  1. Create an account in our Accessible Information Management System (AIM). Directions for new and returning students are below.
  2. Submit documentation, in English, that meets our guidelines and is comprehensive, and is on letterhead, from a qualified third-party (e.g., medical doctor, psychiatrist, psychologist, licensed practitioner) who is currently treating the student.
  3. Meet the requested deadlines. We ask that you submit your disability related request for housing to DSS, by the deadlines, for our staff to have time to thoroughly review the information and make recommendations to Housing and Residence Life, regarding placement. Placement is based upon availability. Those who submit and are approved for a disability-related accommodation after those deadlines will be assigned if available, and if not available, will be placed on a wait list.

While applications and documentation can be submitted year-round, DSS encourages students observe the following priority deadlines to ensure the student has the best chance of receiving an on-campus assignment that meets the approved accommodations. Supporting Documentation must be submitted by the following dates for consideration:

Fall Semester Deadline

Current students: January 14
New students: May 19

Spring Semester Deadline

November 22

Students should submit completed documentation on or before the above dates for the appropriate semester that the student will first move in to on-campus housing. 

The following is a summary of factors that will be used in determining if the requested accommodation is reasonable:

Severity of the Disability
  • Is the impact of the disability life threatening if the accommodation is not provided?
  • Is there a negative health impact that may be permanent if the accommodation is not provided?
  • Is the accommodation an integral component of a treatment plan as indicated by a licensed physician?
Where a single room is requested, is the space available?

Please note that there may be circumstances in which the number of single rooms or other requested space available as accommodations is less than the number of requests. The University must, therefore, prioritize requests.

Is the requested accommodation the only effective way of addressing the limitations caused by the impairment or are there other effective methods or housing configurations that would provide reasonably equivalent access as the requested accommodation?

The University is not legally required to provide the requested accommodation, if there is another available accommodation that would be equally effective. The University will give substantial weight to the provider’s recommendation but reserves the right to offer an alternative effective accommodation or provide the requested accommodation when the requested space becomes available.

Was the request made within a reasonable time frame relative to the housing application deadline? It may not be possible to provide accommodations requested after housing assignments are made.

Students who have successfully submitted their application and documentation will receive communication from DSS about the next steps in the process, including how to schedule an initial appointment to discuss their accommodation request. Any reasonable accommodations needed for this meeting should be requested prior to the meeting taking place.  The intake appointment will last approximately one hour, be conducted In-person, phone, or video conference and will discuss the accommodation request, the accommodation process and provide the student the time to ask questions about the college experience and where to find resources on campus.


Handicap parking permit decal is required to park in designated disability parking spaces. Persons with temporarily disabling conditions (i.e. post-surgical, orthopedic) may apply to Health Services for time-limited access to campus-wide parking (excluding handicap parking spaces). Contact Health Services at 386-226-7917 or at dbhhealth@erau.edu.

Contact Us

Disability Support Services (DSS)
Location: Wellness Center (Building 500