Information for Students

students at graduation

Congratulations!

Please review this information. In addition, share the Information for Families website with the guests you invite to your graduation.

View Important Graduation Dates

Last Day to Apply for Fall 2018 Graduation is Tuesday, October 23rd!

How to Apply for Graduation

Your graduation application for the fall 2018 term must be submitted to Office of the Registrar by Tuesday, October 23rd in order to participate in commencement exercises and have your name printed in the commencement program. You may apply for graduation by logging into ERNIE. From there, select Campus Solutions Student Homepage, followed by the Academic Advising tile, and lastly Apply for Graduation.

Please note:

  • In order to participate in the current ceremony, you must be enrolled in all remaining required academic courses and/or active in your last flight course.
  • All grades must be received by Office of the Registrar for all courses currently in progress before degree completion can take place.
  • Diplomas will be mailed, and you will receive them approximately six to eight weeks after graduation with one ceremony program.
  • Please make sure that Office of the Registrar has your valid diploma mailing address by going into Campus Solutions and updating your information.
  • If you have a financial obligation, your diploma will NOT be mailed. Once you have taken care of your financial hold, please notify Office of the Registrar, 386-226-6330, so that they can mail your diploma as soon as possible.

If you are a prospective fall graduate in a degree program requiring a thesis, graduate research project or dissertation, you must meet the following criteria in order to participate in the Commencement ceremonies:

  • You must be enrolled in your thesis/dissertation/project defense course for the fall semester.
  • You must also be enrolled in any other outstanding degree requirements for the fall semester.
  • You must successfully defend your thesis or dissertation prior to the university-wide deadline of Friday, November 16th, or have fully completed the GRP by the end of the grading period. Individual programs may choose to establish earlier deadlines for their students, for questions regarding your defense, please contact your thesis/dissertation/project chair/mentor.
  • All graduation requirements per APM-05 must be met.
 Time  Activity
 8:00 a.m.  Arrive and check in with college
 8:45 a.m.  Receive walking number and survey
 9:00 a.m.  Fill out and turn in career survey
 9:05 a.m.  Receive announcement card from line marshal
 9:15 a.m.  Receive honors cords as appropriate
 9:30 a.m.  Final call
 9:40 a.m.  Proceed to commencement
 10:00 a.m.  Commencement begins
  • Dress appropriately or expect to be delayed from graduating.
  • Arrive at the parking garage before 8:00 a.m.
  • Enter through the East Entrance (closest to A1A, oceanside) of the Ocean Center; proceed through the lobby to the ball rooms straight ahead.
  • Check in to receive your walking announcement line up number from your college.
  • Upon check in, academic honors cords will be distributed at the Office of the Registrar table.
  • Complete the First Destination Survey in order to receive your announcement card.
  • Line up in number order assigned on your announcement card.
  • With approximately 500 graduates, it takes an hour and a half to check-in, receive the necessary items, and line up.
  • Do not bring purses, backpacks, coats, etc. since there is no storage or security for these items, and you will not have access to the lineup area after the ceremony.
  • You MUST have ordered and picked up your cap & gown prior to graduation day.

OCTOBER 15TH      
STUDENT UNION                      
11:00 a.m. – 3:00 p.m.

SPECIAL SAVINGS ON ERAU RINGS – Herff Jones will be offering discounts on all orders placed on these dates.  Visa/MC/Disc/Amex accepted. 

ASK ABOUT OUR 4 MONTH PAYMENT PLAN

Cap & Gown – Place your cap and gown order on October 15th on the Flight Deck for Fall Graduation (11:00 a.m. – 3:00 p.m.)  If you have any questions, please contact the ERAU Bookstore at 386-226-6062. ORDERS MUST BE PLACED BY FRIDAY, OCTOBER 26TH.   

Ph.D. Candidates - You may either purchase regalia or borrow one from the President's Office stock. To purchase your regalia directly from Herff Jones, complete this form and email it to gilmourj@erau.edu. NOTE: Pricing is valid until June 30, 2019. If you prefer to use one of our loaner regalia sets, please fill out this application and email it to gilmourj@erau.edu.

Graduation Announcements – Customized announcements can be ordered that contain the ERAU crest, your name, degree and major.  All orders will be sent to your home address in approximately three weeks. See the Herff Jones Representative to view samples and place your order at Grad Fair.

Diploma Frames are in stock and available for purchase in the University Bookstore at this time.

Academic Regalia Etiquette

How should my cap be worn?
The cap should be worn so that the Mortarboard is level. It should not be tilted to the back or side of the head. The crown should be approximately one inch above the eyebrow.

How do I tell the front from the back of the cap?
The front of the cap is indicated on the inside of the crown.

Should the cap be removed at any time during the graduation ceremony?
Only men should remove their caps, and that should be during the playing of the National Anthem and the school alma mater.

How do I take care of my gown?
The gown should be removed immediately from the package and placed on a hanger.

The gown seemed wrinkled when I took it out of the package; should I send it to the cleaners?
The gown should not be washed or dry-cleaned. It may be pressed with a cool iron or steamed.

How do I wear the tassel?
Tassels are worn over the right temple. All graduates should wear the tassel on the same side for uniformity. Graduates will switch the tassel from the right side to the left side in unison when directed by the speaker.

What should I wear underneath the gown?
Academic regalia, or the dress uniform of one of the U.S. Armed Forces, is required. Due to the formality of this occasion and safety concerns regarding walking on the steps and stage, we ask our graduates to please wear appropriate footwear. Flip flops, clogs, and loose fitting shoes are not recommended. In addition, it is requested that appropriate casual business attire be worn under the gown. Men, wear slacks and a dress shirt with tie while women should wear slacks with a blouse, or a dress. Guests are requested to follow the same attire as our graduates.

NOTE: Graduates should not bring any personal belongings that they cannot keep on their person during the Commencement ceremonies. No secure storage areas are available, and University staff will not take possession of, or responsibility for, personal belongings during the ceremonies.

Tutorial Videos from Herff Jones

How to Wear a Bachelor's Cap and Gown
How to Wear a Master's Cap and Gown
How to Wear a Doctoral Cap and Gown

Honor Cords and Stoles

Organization Name Colors for Cords and Stoles
Alpha Omicron Alpha Gold colored medallion on a burgundy lanyard
Alpha Phi Omega - Alpha Delta Nu Royal blue and gold cords
Chi Epsilon Pi Gold stole with dark blue trim and organization’s crest on it
Delta Mu Delta Purple and gold cords
Eta Kappa Nu Gold stole with organization’s emblem
Iota Alpha Tau Green and white cords
Kappa Mu Epsilon Rose pink and silver cords
National Society of Collegiate Scholars Burgundy and gold cords or a gold stole and/or a medallion
Omicron Delta Kappa Light blue, black, and white cords
Order of Omega White and gold cords
Order of the Sword and Shield Blue stole or yellow and blue cords
Phi Beta Lambda None
Psi Chi: The International Honor Society in Psychology Bachelor’s degrees: light blue and silver cords; Master’s degrees: silver stole with the Psi Chi seal in dark blue and silver
Sigma Gamma Tau Red and white stole
Tau Beta Pi Orange and white cords and stole
Upsilon Pi Epsilon Medallion with a maroon band

Colors for Tassel and Hoods

Undergraduate

Black: AS Aviation Maintenance Science

Cream: BS Aviation Business Administration; BS Business Administration

Gold: BS Aerospace Physiology; BS Astronomy and Astrophysics; BS Computational Mathematics; BS Human Factors Psychology; BS Homeland Security; BS Meteorology; BS Operational Meteorology; BS Space Physics

Lemon: BS Engineering Physics

Orange: BS Aerospace Engineering; BS Computer Engineering; BS Civil Engineering; BS Computer Science; BS Electrical Engineering; BS Mechanical Engineering; BS Software Engineering

Royal Blue: BS Global Conflict Studies

Silver: BS Aeronautical Science; BS Aeronautics; BS Aerospace and Occupational Safety; BS Air Traffic Management; BS Aviation Maintenance Science; BS Commercial Space Operations; BS Spaceflight Operations; BS Unmanned Aircraft Systems Science

White: BS Communication; BS Interdisciplinary Studies

Master Degree Hoods

Drab: Aviation Finance; Business Administration in Aviation Management; Business Administration

Gold: Human Factors

Lemon: Engineering Physics

Orange: Aerospace Engineering; Civil Engineering; Cybersecurity Engineering; Electrical and Computer Engineering; Mechanical Engineering; Software Engineering; Systems Engineering; Unmanned and Autonomous Systems Engineering; Multi-Disciplinary MS Engineering

Silver: Aeronautics

P.h.D. Degree Hoods

Drab: Aviation Business Administration

Gold: Human Factors

Lemon: Engineering Physics

Orange: Aerospace Engineering; Electrical Engineering and Computer Science; Mechanical Engineering

Silver: Aviation

Senior Class Council meetings are Wednesdays at 7:00 p.m. in the Endeavour Conference Room (Student Center, Room 254).

The Senior Class Council is responsible for:

  • Fundraising for the Senior Class project/gift to the University
  • Organizing events for Senior Weekend for you and your family
  • Developing discount hotel/motel/rental car list
  • Electing the president, vice president, and project director at the first Senior Class Council meeting.
The Senior Class Council's Connection page can be accessed here.

Calling all Fall 2018 graduates! Celebrate commencement and commemorate your time at Embry-Riddle at The Lift Off, an island themed party for the graduating class. This event is sponsored by the Alumni Association and GEICO. Food and beverages will be served.

Lift Off will be held on Wednesday, December 12th from 5:00 - 7:00 p.m. in the Henderson Welcome Center, Daytona Beach campus. The class photo will be taken at 5:30 p.m.

• Pose with your peers for a 2018 class photo at 5:30 p.m.
• Pick up your Cap & Gown
• Decorate your graduation cap
• Network while enjoying great food and beverages
• Make memories with friends in our photo booth

We encourage you to personally invite a faculty or staff member that has made an impact on you while at Embry-Riddle. 

FREE GIFT! Register for this event and receive a free T-shirt (alumni.erau.edu/dbliftoff).

Parking is available at the Ocean Center Parking Garage (CASH ONLY) and may cost $5 to $10, depending on arrival and departure times.

A limited number of discounted parking passes will be on sale at ERNIE Central (located in the Student Union) starting November 5th for $3. Guests can also pay for parking on the day of the ceremony (CASH ONLY)

Please note, parking is limited and has run out in the past. Please inform your family members that parking is first come, first served. Carpooling is recommended.

Exit Counseling: Who Needs It?
If you borrowed money from the federal government to pay for your education, you will. 

Loan Exit Counseling Sessions will be made available from 6 - 7 p.m. in the L. Gale Lemerand Auditorium (IC101) on the following dates: November 8th, November 12th, November 13th, and December 5th. The Loan Exit Counseling session, with Financial Aid, must be completed prior to the last day of classes.

NOTE: Completing a Financial Aid Exit Interview does not satisfy the requirements for your Federal Perkins or Institutional Loan Exit interview.

  • Your Federal Perkins Exit Interview must be completed by the last day of classes.
  • The Exit Interview will be completed online.
  • Federal Perkins Exit Interview instructions will be sent to your ERAU email address by November 1st.
  • Failure to complete your Exit Interview will result in holds being placed on your account and your diploma will be withheld.

If you have any questions, please contact the University Loan Collections staff with questions or concerns: Grace Gibson (386) 226-6232; E-Mail: FSM@ERAU.EDU.

Final Reminders

  • All previous and current flight students must turn in your Flight Training Ramp Access ID badge to the Flight Security Office, Flight Line 118A, PRIOR to graduation.
  • Ensure you complete your Financial Aid Loan Exit Counseling session.
  • Pay all outstanding fines.
  • Please notify all of your academic honor societies of your upcoming graduation to be recognized at the ceremony.
  • Share the ceremony information with your friends and family to give them plenty of time to schedule this very important trip to share in your success.
  • Career Services is available to support your job search efforts. Visit http://careerservices.erau.edu/.
  • Go to the Eagle Card Office to receive your Alumni Eagle Card. The Eagle Card Office is located in the front of the Student Center in the Parking Services Office.

Bursar Reminders

  • Always check your student account balance via ERNIE and pay any remaining balances. If you do not have a zero balance, the diploma will be held until your account balance is paid in full.
  • Pay all your fines (library & traffic), if applicable.

Did you miss the Graduation Meeting?

Graduation meetings were held on Tuesday, September 18th and Wednesday, September 19th at 6 p.m. in the Center for Faith and Spirituality.If you were unable to attend, please review this presentation from Paul Bell, Assistant Dean of Students.

Additional Information Regarding Graduation Photos 

Graduation is near! GradImages will be there to capture your images during the ceremony. Don’t forget to Pre-Register here prior to the event to share your photos with loved ones and to receive a coupon code for $5 off an order of $25 of more! 

After the ceremony, make sure to look for all the photos from the graduation ceremony captured by GradImages. You will receive an email when your photos are ready to view and order or check www.gradimages.com.

Ph.D. Candidate Information

Ph.D. candidates will need to arrive no later than 9 a.m. in Suite 103 at the Ocean Center. There will be a Platform Party sign in the South Concourse (parallel to the Peabody Auditorium) to indicate this meeting location. Due to the limited amount of space, family members and friends will not be permitted access. 

Regalia - You may either purchase regalia or borrow one from the Chancellor's Office stock. To purchase your regalia directly from Herff Jones, complete this form and email it to gilmourj@erau.edu. If you prefer to use one of our loaner regalia sets, please fill out this application instead and email it to gilmourj@erau.edu.

Forever an Eagle - - Forever Friends 

Your contributions help support the University's mission and transform the student educational experience. Please click here to make your contribution. 

This semester celebrate your graduating friend by displaying a fun photo and a nice farewell message at graduation!

By making a $5 donation to the Senior Class Gift, you will help the Senior Class Council provide a rising senior with a scholarship to help with his or her financial needs during their last semester. In turn, you will be able to display a photo of your friend with a short message at the graduation ceremony (December 17th).

Support a rising senior today. Here’s how:

  1. Make your $5 donation at givingto.erau.edu/foreverfriends.
  2. Submit your photos and text through your confirmation page (deadline is December 7th).
  3. If you prefer to send your donation in the form of check or money order, please contact a Senior Class Council representative by emailing erausrclass@gmail.com.

You will receive an e-mail confirming that your picture and message have been received. Thank you for supporting the Senior Class Gift! 

Contact Us

Academic Records and Graduation Status
Office of the Registrar
Student Center Annex, 2nd Floor

Ceremony Logistics
Jaclyn Gilmour
Director, Campus Events
Office of the President

Commencement Live Stream

To accommodate families and friends of our graduates who are not able to attend the commencement ceremony, the event will be webcast live from our Streaming Eagles website. Past commencement events will also be viewable on demand.

Watch commencement online