Emergency Notification, Response & Evacuation

Emergency Management at the Daytona Beach Campus

The University makes every effort to avoid class schedule and service disruptions. However, severe weather or other unexpected emergencies may require modifications to campus work and class schedules.

Emergency Operations Team (EOT)

The campus Emergency Operations Team (EOT) is responsible for managing campus emergencies or severe weather conditions at the Daytona Beach Campus and Worldwide Campus Headquarters. The EOT provides informational updates to the campus community as indicated below under “Accessing Information.” During emergency conditions, announcements are typically made at approximately 3 p.m. each day of the event.

Each department must review its operation, determine what services and staff members are needed, and communicate that information to those employees. Employees who need to remain on campus during emergencies or hurricane conditions must be approved by their respective supervisor and the Director of Campus Safety & Security prior to each event.

Essential Staff

Essential staff includes personnel who provide time and task sensitive emergency support services to the campus. Essential staff at the Daytona Beach campus includes Campus Safety & Security and Facilities Management personnel, and may include Housing & Residence Life and Dining Services personnel.

Response to Severe Weather and Emergencies

1. Cancellation of Classes

• Essential staff report to work.

• Other staff are requested to report if they can safely do so.

• Staff not reporting or unable to report must use personal leave time.

• The Daytona Beach Campus flight department has specific guidelines outlined in their procedures manual.

2. Closure of Campus

• Essential staff report to work
• Other staff do not report. If this is your regularly scheduled work day, no personal leave will need to be submitted. Employees will be compensated.

3. Evacuation of Campus

• All employees and students must evacuate the campus as directed by the EOT.
• Only essential employees (as approved by the Director of Campus Safety & Security) remain on duty
• Other staff do not report. If this is your regularly scheduled work day, no personal leave will need to be submitted. Employees will be compensated.

Hurricane Precautions

The Atlantic hurricane season begins June 1 and extends through November 30 each year. While the entire Eastern seaboard is susceptible to storm activity, Florida maintains a particularly vigilant watch during this time period.

Embry-Riddle’s Daytona Beach Campus has an Emergency Operations Team that actively watches our weather patterns during the hurricane season. The team is charged with implementing precautionary and protective measures as required. The campus hurricane plan emphasizes early implementation of safety measures in the interest of protecting persons and property.

Our campus is fortunate to have a state-of-the-art weather lab and outstanding meteorology faculty. Threatening weather patterns with the potential for adversely affecting the Daytona Beach area are carefully monitored by the University and county Emergency Management personnel. Appropriate levels of advisories and warnings are communicated to the University community through:

• Email
• ERNIE
• ERAU Daytona Beach website

While hurricanes can be accurately detected well into the Caribbean and beyond, the exact path they take and their strike probability zones are subject to many influencing factors. Accurate hurricane strike zones are usually not forecast more than three to five days out. Activation of community evacuation plans are hinged to strike probability forecasts.

In the event that hurricane-force winds are forecast for the Daytona Beach area, the campus will consider evacuation. Students — whether they live on or off campus — will receive information concerning evacuation options. In preparing to close the campus, we recommend students either return home or travel to a safe location. Evacuation shelter information will be distributed to the campus, and the University assists students who need transportation to local shelters.

During and after a hurricane evacuation, the campus remains closed. Emergency personnel will then conduct safety inspections and complete any repairs necessary in anticipation of reopening the campus. The University will keep you informed by the above media sources. Every effort is made to reopen the campus as soon as safety permits.

Hurricane Response Plan

Should there be a weather-related emergency or other potential emergency affecting the Daytona Beach Campus, advisories will be provided for the University community via:

• University website
• Email
• ERNIE

All sources of information will be updated as often as necessary.

 

Tropical Storm

Wind Speed (MPH): 74 mph
Possible Damage: Minimal

Response Plan:

• Classes may be canceled
• Campus may be closed
• Campus is on alert
• Resident students remain within their residence facility
• Food service is provided
• Emergency announcements at approximately 3 p.m. daily

 

Category 1

Wind Speed (MPH): 74-95 mph
Possible Damage: Minimal

Response Plan:

• Campus is closed and evacuation likely
• Students go home or are transported to local shelter
• Students should advise parents and RAs of evacuation/travel plans. (Resident students use Residence Life sign out form)
• Emergency announcements at approximately 3 p.m. daily
• Reopening information will be posted
  
  

Category 2

Wind Speed (MPH): 96-110 mph
Possible Damage: Moderate

Response Plan:

• Campus is closed
• Campus evacuation
• Students go home or are transported to local shelter
• Students should advise parents and RAs of evacuation/travel plans. (Resident students use Residence Life sign out form)
• Emergency announcements at approximately 3 p.m. daily
• Campus damage information announced within 24 hours of the event. Reopening information will follow.
  
  

Category 3, 4, 5

Wind Speed (MPH): 111-155 plus mph
Possible Damage: Severe to extensive

Response Plan:

• Campus is closed
• Campus evacuation
• Students go home or are transported to local shelter
• Students should advise parents and RAs of evacuation/travel plans. (Resident students use Residence Life sign out form)
• Emergency announcements at approximately 3 p.m. daily
• Campus damage information announced within 24 hours of the event. Reopening information will follow.
  
  

Accessing Information

• ERNIE — Check the announcements section on the welcome page.
• Email updates — Subject line will reflect the degree of urgency.
• Notification of class cancellations, office closings, evacuations, the resumption of normal operations, and more will be disseminated using the above methods of communication.

Quick Reference 1-2-3 Guide for Other Campus Emergencies

Crimes or Suspicious Conditions

1. Call Campus Safety & Security
2. Observe suspect or condition descriptions
3. Don’t endanger yourself

Medical Emergency

1. Call Campus Safety & Security
2. Send someone outside the building to hail the responding emergency personnel
3. Learn to use an automated external defibrillator (AED) or to administer CPR/first aid

Tornado

1. Move to the central and lower-most area of the building.  Look for Emergency Weather Shelter Area signs and shelter in place.
2. Close doors and move away from windows
3. Call Campus Safety & Security

Fire or Smoke

1. Activate a fire alarm pull station
2. Evacuate
3. Call Campus Safety & Security

Hazardous Materials

1. Call Campus Safety & Security
2. Close doors and move away from the hazard
3. Hail responding emergency personnel and keep others away

For Emergencies: Dial 386-226-7233 (SAFE) for Campus Safety & Security